Associate Administration – Plattform #Staatsmodernisierung (gn)

We are looking for an Associate Administration (gn) for the project Plattform #Staatsmodernisierung.

Part-time (20 hours/week), to start in Summer 2026 with a limited 3-year contract. The successful candidate will work at our Centre for Digital Governance.

Your tasks:

• Support for staff and relevant stakeholders throughout the project’s duration, including recruitment, onboarding and timesheet management.
• Administrative and financial coordination of the project, primarily on the frontend with supporting tasks in controlling, budget adjustments and financial reporting.
• Management of contracts and payments for guest speakers, authors of expert reports/short studies, experts and advisory board members including contract drafting and invoice management.
• Processing expenditure within the scope of the project including travel expenses for national and international speakers and staff.
• Management of service contracts including procurement.

Your profile:

• University degree or equivalent qualification.
• Prior professional experience relevant to this position.
• Affinity for numbers.
• Experiences with travel expense reports and procurement are an asset.
• Strong organisational and interpersonal skills.
• Excellent command of written and spoken German. Good command of English.

Mobile working possible

We are seeking a motivated and engaged team member who values collaboration and continuous learning. If you do not yet have experience in every area described above, we still encourage you to apply. We are committed to supporting professional development and will provide the training and guidance needed to help you build the necessary skills and thrive in the role.

Please submit your application (including a CV and a cover letter) by 14 August 2026.

Please contact Elizabeth Miszta, Grants Manager, for further information about the position.